Payments

Overview

Payment may be required for a few different reasons:

1. Payment to activate assets. This typically a monthly or yearly subscription for the assets. See asset subscription
2. Payment to purchase SMS allocation.
3. Payments that you receive for bookings on your assets.
   • Prepay - payments can be enabled such that booking is required at the time of booking.
   • Postpay - bookings are taken after the booking is made to your customer. The booking is in pending state until it is confirmed manually by the asset owner.

Stripe: By default, payments are managed by Stripe. All payments are processed by Stripe unless the system is configured with a customized payment service provider or gateway. Generally payments from your customers goes to your nominated stripe account after deducting any stripe fees and our application fees.

Asset Payment

Before an asset can be enabled for booking, it needs to be activated. Typically this is done via asset subscription. Assets will be in active state if the subscription is active.

The Getting Started guide has some instructions on subscribing to assets.

Payment is optional: Receiving payments via bookandpay.com is optional and booking for some business assets may not require payment. Payment may be processed external to the booking system for various reasons. Please see the postpay section for further details.

If you need to receive payments to confirm a booking, there are a few steps required.

Step 1. Authorize with Stripe Connect

If you already have a Stripe account, then see the steps here.

Otherwise, see here for the steps to create and authorize a Stripe account.

• Click on the Payments menu item.
• Scroll down and click on the Authorize Stripe Payments menu item.
• You will now be handed off to Stripe to do the authorization:
  • You will be presented with a Get started with Stripe screen. Please provide your email address and click the Next button.
  • You will be prompted to provide a password and then a verification code.
  • For the next step you will be prompted to select the account that you’d like to connect to BookAndPay. Please choose the account and click the Connect button.
  • If all goes well you will be redirected back to the BookAndPay application and you will see a Stripe Connect Successful page.
• Continue to Step 2.

• Click on the Payments menu item.
• Scroll down and click on the Authorize Stripe Payments menu item.
• You will now be handed off to Stripe to do the authorization:
  • You will be presented with a Get started with Stripe screen. Please provide your email address and click the Next button.
  • For the next step you will be prompted to create a Stripe account. Please supply a password for your account and click the Next button.
  • Stripe will then ask you to secure your account with a mobile number. Please provide your mobile number and click the Send Text button.
  • Enter the verification code that you will receive on your mobile phone.
  • You will be presented with an emergency backup code which you should note down somewhere safe, then click the Next button.
  • Stripe will prompt you to enter some details about your business, e.g. address and type of business. After you have completed this form then click on the Next button.
  • You will be guided through a few forms where you should supply additional business details including your banking details for receiving payments.
  • If all goes well you will be redirected back to the BookAndPay application and you will see a Stripe Connect Successful page.
• Continue to Step 2.

• Select Pricing from the asset list.
• Select the currency, and the dollar amount.
• Select the interval to which the pricing applies. For example, if your schedule has 1 hour timeslots then the pricing interval should also be 1 hour, or if your schedule is on a daily basis, then the pricing should be for 1 day.
• Proceed to Step 3.

Variable cost

Variable cost allows you to vary the pricing based on time, day or month.

Please see the following steps to apply variable pricing to an asset:

• Select Pricing from the asset list.
• Click on the edit button next to Price Type.
• Select one of the following options and
  • day_of_the_week- price vary based on the day of the week, e.g. 7AM to 10AM is $4, and 10AM to 5PM is $5.
  • hour_of_the_day - price vary based on the hour of the day, e.g. Mon to Fri is $10, and Sat to Sun is $12.
• Click the Update button
• Navigate back to the asset list and click on the Pricing link again.
• For day_of_the_week pricing. Please see the steps below on configuring the daily pricing.
  • You will see a list of the days of the week in a table along with the Usage Price that has been configured for the day of the week.
  • In the form below the table fill in the following fields:
    • Select the day of the week, e.g. mon
    • Select the currency, e.g. AUD
    • Enter the amount to be charged for that day of the week, e.g. 100.0
    • Enter 1 in the next field
    • Select day in the final field.
    • Click the Update button.
    • You will see that the Monday pricing has updated in the pricing table.
    • Please repeat the above steps for the remaining days of the week.

• For hour_of_the_day pricing Please see the steps below on configuring the hourly pricing.
  • You will see a list of some table entries corresponding to hours of the day.
  • To add an entry to the table please fill in the form below the table.
    • Enter the Start Time field, e.g. 02:00 pm
    • Select the currency, e.g. AUD
    • Enter the amount to be charged for that day of the week, e.g. 100.0
    • Enter 1 in the next field
    • Select hour in the final field.
    • Click the Add button.
    • You will see that the pricing table has updated with a new entry for the hour of the day that you have entered.
    • Please repeat the above steps for the remaining hours of the day for which you accept bookings.

Supported Configurations

Set the asset attribute booking_confirmation_type to payment_confirmation_prepay. You need to do this for all the assets which need payment for confirmation.

Now that payment has been configured a customer will now be required to make a payment through Stripe before a booking is confirmed.