Schedule

booking assets in booking management software system

Overview

Every bookable asset must have a schedule. A schedule for time slot booking will be different than schedule for a term booking.

A schedule time slot booking can be simple such as 9 to 5 every day Monday to Friday or it may be complex with holidays, lunch breaks, intervals and different operating hours on every day.

A schedule for term booking such as a coaching class might be 4PM every Friday for 1 hour for 10 classes starting on Nov 2

See examples for more detailed examples.

Creating Schedules

To create a schedule, go to admin console and select Setting and then select Schedule

We have two recommendations on creating schedules.

Option 1: Write the schedule in simple words and convert that into schedule.

term/session type of schedule

- Coaching class for beginners
- Every week 
- Mondays at 7pm 
- 1 hour per class
- 10 classes total
- 3 people maximum per class
- class starts on Mar 11,2019
- No classes if it’s a public holiday

time slot type of schedule

- Optometrist - Mary
- Working hours
    Monday, Tuesday, Wednesday: 9 to 1 PM and 2 to 4PM
    Thursday: 10 AM to 3PM
    Friday: 9 AM to 12PM
    Saturday: 11AM to 4PM
    Sunday: Not working
- Minimum booking interval: 30mins and 15 minutes interval between bookings 
- Only one patient at a time
- Minimum offset time is 1 hour. That is a client cannot book just 5 minutes before appointment time and walk in.
- Booking starts from Mar 1, 2019  
- This schedule applies for 2  years 

Once the schedule is written in simple words like described above, you can create a schedule using the schedule in the user interface easily. See examples below for more details

Option 2: Use an existing schedule and update it.

When you create an asset and use auto configuration, a default schedule gets crated and assigned to that asset. You may modify that schedule to suit you needs.

The default schedule created depends on the asset type

Timezone: To update timezone, see asset attributes and select timezone

Max participants or attendees: Maximum number of people who can book for an timeslot or term/session is defined in the asset attributes. See asset attributes and select max_users

Updating Schedule

To update a schedule, go to admin console and select Setting and select schedule.

Select the schedule associated with the asset and update it.

updating schedule in booking management software system

Linking schedule to asset

To link a schedule to an asset, go to admin console and select Setting and select schedule

Select the schedule associated with the asset and select the asset to link

updating schedule in booking management software system

Automatic asset link: When you create an asset and use auto configuration, a default schedule gets crated and linked to that asset. You may reassign the schedule to another asset.

Examples

Examples below shows how you configure schedule to meet your business needs

Court Booking

No of courts: 5

Schedule for all courts are same

Time:
Monday - Friday: 8AM to 6PM. (Last booking at 5PM)
Saturday: 6AM to 8PM. (Last booking at 7PM)
Sunday: 9AM to 4PM. (Last booking at 3PM)

Minimum booking duration: 1 hour

Court not open on these selected dates: Jan 1 , Apr 25 , Dec 25

Booking Fees:

6AM to 4PM: $15/hour 4PM to 10PM: $20/hour schedule example for court booking in booking management software system

Booking Fees: Cost of booking is configured in payments

Schedule Name: Schedule Name cannot be updated. Please update asset name after linking the asset to the schedule.

Timezone: Update the timezone in asset attribute after linking the asset to the schedule.

Psychologist Booking

No of psychologists: 2

Schedule for psychologist 1 and 2 are different. However for simplicity only one is shown below

Psychologist 1:

Time:
Monday - Friday: 9AM to 3PM.
Saturday: 10AM to 12PM.
Sunday: Not open

Booking duration and interval: 45 minutes. 15 minutes interval between bookings

Not available: Public holidays and Sundays

Other conditions:

  • Have to book minimum 2 hours prior to appointment time
  • Cancellation fees apply.

Booking Fees:

$60 / session schedule example for psychologist booking in booking management software system

Booking Fees: Cost of booking is configured in payments

Schedule Name: Schedule Name cannot be updated. Please update asset name after linking the asset to the schedule.

Timezone: Update the timezone in asset attribute after linking the asset to the schedule.

Booking time offset To satisfy the condition that customer must book at least 2 hours prior to booking time, set the booking-allowed-time-offset attribute in asset attribute.

Coaching Class

Beginner Class

Details:
Every Friday at 4PM.
1.5 hours per session
10 sessions total
Maximum no of participants: 5
Starting date: July 3,2020

Other conditions:

  • No classes if the coaching session is on a public holiday.
  • Payment should be made in full.
  • Cancellation fees apply.

Booking Fees:

$300 schedule example for coaching class in booking management software system

Booking Fees: Cost of booking is configured in payments

Schedule Name: Schedule Name cannot be updated. Please update asset name after linking the asset to the schedule.

Timezone: Update the timezone in asset attribute after linking the asset to the schedule.

Asset Type: class Configure the asset type as class. See asset type.

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